CONDITIONS OF ENTRY

• PILOT ENTRY FEES/CANCELLATIONS:
  Primary and Additional Pilots: $50.00* U.S. Non-refundable. Registered PICs will receive: propane, pilot pack, tickets to official social events. All primary pilots are required to pay the $50.00 application fee even if you are a sponsored pilot. $50.00 will be refunded to pilot after participation in the Rally
  
  Pilots may fly only in those events in which they are registered. STUDENT PILOTS MAY NOT REGISTER OR ACT AS PIC IN THE PIRATES OF THE CANYON. Pilots will receive notification of acceptance or if you are placed on the waiting list. ALL pilots must abide by rules established for the Amarillo Invitational Balloon Rally, Pirates of the Canyon®.
  
  
  The maximum number of balloons may be accepted prior to July 31, 2011.
  Once the maximum number is accepted, no more applications will be processed.
  
  
  *Application received after July 31, 2011, if accepted, will require a non-refundable late fee of $50.00. No applications will be accepted after September 30, 2011.
  
  Cancellation policy: Cancellations must be received, in writing or electronic mail to Chris Jones at the Rally Coordinators Office, no later than August 31, 2011.
  
  
• HOTEL ACCOMMODATIONS: Hotel accommodations will be provided for pilots up to 3 nights (October 27-30, 2011) (Pending Sponsorship, at least 2 nights will be covered), room and lodger's tax included, through Pirates of the Canyon. Only one hotel room is allowed per pilot.
  • You must make reservations through provided Hotel.
  • Please note that in order to occupy a hotel room you will be required to provide a "Major Credit Card" when you make your reservation and check-in at the property for any incidentals and/or additional room nights.
  • Any hotel cancellations must be made in writing to host Hotel and Pirates of the Canyon using contact information provided on reservation confirmation form.
• COMMERCIAL ENTRIES: If your balloon contains any logos, trademarks or words, you must submit a photograph or description of the logos, trademarks and words along with your application. Failure to do so may result in cancellation of your right to participate in the Pirates of the Canyon. Logo balloons are subject to a commercial entry fee of \$500.00. All commercial entries must be approved by POTC. For commercial entry fees and details, please contact POTC at (806) 674-7016. Commercial Contract Pilots will not receive compensation from POTC.
• DAWN PATROL: You must be pre-approved by the Event Director to participate in the "on field" Dawn Patrol. Your balloon must have aircraft lights. You may not participate in Dawn Patrol unless you are notified prior to Pirates of the Canyon® that you have been accepted to fly Dawn Patrol.
• OFFICIAL PILOT APPLICATION AND ENTRY AGREEMENT: Only COMPLETED entry forms with proper paperwork will be considered. Paper Applications will require a signed Entry Agreement, not altered in any way, and accompanied by payment of entry fee. Your application will not be considered complete until we have received the signed Entry Agreement, thus, the appropriate entry fee will be determined (i.e. whether a late charge is applicable) by the date the complete application is received in our office. Online applications are considered complete once we receive credit card payment information.
• INSURANCE: A balloon insurance policy must be in full force during the Pirates of the Canyon as follows: Minimum amount of $1,000,000 (US) bodily injury, $100,000 (US) property damage and $100,000 (US) passenger liability for each and every passenger (zero dollar liability deductible), through an insurance company with a BEST rating of at least B+, or its equivalent if the company is not domiciled in the United States. For the rating of your insurance company call the insurance department of the state in which you reside or contact your insurance agent. Pilots should forward the Certificate of Insurance to your insurance agent to be completed and returned to POTC by October 1st, 2011. Pilots are responsible to make certain POTC has their current Certificate of Insurance on file. Pirates of the Canyon will allow a maximum of 4 passengers (flight crew) per balloon. Insurance must cover the maximum number of passengers allowed by the balloon manufacturer's limitations.
• FAA INFORMATION: You will be required to provide copies of your pilot certificate, latest annual and latest flight review (even if you sent in a copy with last year's application) that will be current for Pirates of the Caynon AND Balloon Registration and Airworthiness Certificate. Copies of Operating Limitations for Experimental Aircraft must be provided to POTC. If you do not provide copies prior to October. 1st, the FAA will require original documents for verification.
• ADDITIONAL SUGGESTED EQUIPMENT: It is suggested to have an Aircraft Radio and GPS on board during each flight and use an Inflation Harness during your inflations.
• CONCESSION RESTRICTIONS: You must sign a Concession Agreement with POTC in order to sell services or merchandise of any kind at any of the Participating fields. No products, including shirts or pins, may be sold on any of the launch fields. Distribution of pamphlets and/or printed material is not permitted. "Pirates of the Canyon"® is trademarked and may not be used without express approval from POTC and the proper applicable licensing fees paid to POTC. This includes all souvenir items and videos.
• BALLOON RIDES: Pirates of the Canyon has an Official Concessionaire who operates all commercial passenger rides within the Balloon Rally's airspace. As a condition of entry, you agree to not sell rides at Pirates of the Canyon and further agree not to conduct any operations involving balloon rides for hire within the POTC's airspace or within 20 nautical miles of Palo Duro Canyon Park whichever is greater, during the POTC events.